Hide Records

You can hide records to protect sensitive data or to customize the records list for different users. If a record is hidden, only the record Owner and Administrator see it in the main listing. For example, if all records are hidden, each user sees only those records they own. Only Administrators can change this option.

Note: Hidden records are not hidden from any reports that might already use them.

To hide a record

1. In the record's properties in the right column, on the Show in main listing list, click No and click OK.

See View Record Properties.

The Mod field for the record contains an S to indicate the record has been modified and can be saved to the database.

See Save Changes to Records.

Once the record is saved to the database, an H displays in the Mod field of the Grid view () to indicate it is hidden. 2. To unhide a record, in the Show in main listing list, click Yes and click OK.