Deadline dates page
Admin
Application database > Processes tile > select process with dimension by step > 
> Process setup (Organisation & Workflow section) > Deadline dates
Application database > Navigation Panel > Processes & Workflow > Process > select process with dimension by step > > Process setup > (Submission and notifications) Deadline dates
Page purpose¶
Using this window, for each step of the process you can define the date by which a task must be completed, and the date for sending the submission reminder.
IMPORTANT: the deadline set in the process cockpit is considered as UTC (server time) and converted into the local time zone based on the user's region set in their profile.
Graph steps¶
Page fields
The page has two tabs: Lowest level elements and Nodes. Unless otherwise specified, the fields are present in both tabs.
| Field | Description |
|---|---|
| Size | Element or node of the dimension selected within the hierarchies of the organisational dimension of the process |
| Task workflow | Task workflow of the selected step. |
| Task | Task for which the deadline is set (operational or submission/approval). |
| Due date | Date by which the task must be completed. |
| Override date | (Only the Lowest level elementstab, and for submission/approval tasks) Allows you to set a different start date for the sending of reminder emails compared to the default date. |
| Reminder Start date | (Only the Lowest level elements tab, and for *submission/approval tasks*) Date from which task managers will start to receive reminder emails |
List steps¶
It also allows you to define, for each task, the managers, namely the users authorised to manage it. This definition can be performed manually or via bulk import/export.
The view is initially populated based on the mapping between element and task of the workflow (paragraph List steps).
Page fields
The page has two tabs: Lowest level elements and Nodes. Unless otherwise specified, the fields are present in both tabs.
| Field | Description |
|---|---|
| Size | Element or node of the dimension selected within the organisational dimension hierarchy of the process. |
| Task workflow | Task workflow of the selected step. |
| Task | Task for which the deadline is set (operational or submission/approval). |
| For each approval level defined for the selected task (Preparer, Reviewer, First Approver and Second Approver): | |
| Override deadline dates | Allows you to set a date by which the task must be completed other than the default date. |
| Deadline date | Date by which the task must be completed. |
| Override date | (Only the Lowest level elements tab, and for submission tasks) Allows you to set a different start date for the sending of reminder emails compared to the default date. |
| Reminder Start date | (Only the Lowest level elements tab, and for the submission task) Date from which task managers will start to receive reminder emails |
| Managers | Allows you to set the task managers, i.e., the users authorized to execute the task, mark it as completed, and revoke that status. It is also possible to specify a reference user. Each user can only be associated with one approval level. IMPORTANT: To enable users to manage lowest level elements and nodes, their access rights must be configured in the user permission management section. |