IC entry management page
IC cockpit > balancing indicator of an amount > Edit IC/Show IC
Purpose of the page¶
The purpose of this page is to display and potentially manage the IC entries inserted by the entities in the relationship.
| If... | Then... | AND... |
|---|---|---|
| an editable IC entry has been selected. | only the Edit IC menu option will be available. | the page shows the Edit IC tab and allows you to manage the IC entries inserted by the entities in the relationship by inserting or editing the relative data. |
| a non-editable IC entry, or a relationship that is ready to be submitted or has already been submitted has been selected. | only the Show IC menu option will be available. | the page will show the Show IC tab and show information on the IC entries in read-only mode. |
Note: if the “Eliminate / Match for single currency” option is active for the IC matching rule and the “Ignore currency” option is deactivated in the cockpit opening window, the IC lists and reconciliation accounts will be displayed for the individual currency.
Actions on this page
| Element | Description |
|---|---|
| If possible, it allows you to edit the data in the relevant section. | |
| Allows you to run, as a check, the validations that the system runs on saving. Among other things, this checks that the user has inserted all the mandatory elements and provides a detailed warning if necessary. | |
| Comments on the IC data: Only available in the intercompany declarations tool bar. Opens a window to insert comments, load or delete attachments related to the values inserted for the IC entry. |
Fields in the IC list section
This section allows you to view and manage the intercompany declarations between the two entities of the relationship.
| Field | Description |
|---|---|
| Entity | Entity declaring the Intercompany amount |
| CTP entity | Entity to which the declaration is made |
| Account | Account, which allows IC amounts from configuration, on which the declaration is made |
| Category | Category on which the IC declaration was inserted, belonging to the process, the cockpit and the IC matching logic |
| Custom dimensions | Custom dimensions on which the IC declaration was inserted. Only shown if enabled in configuration and only if the Manage custom dimension on amounts option is active in the process’s advanced rules. |
| CTP Custom dimension 2 | Custom dimension 2 to which the declaration is made. Only shown if the cockpit’s Relationship Type is Entity / Custom Dimension 2, if enabled in configuration, and if the Manage custom dimension 2 on amounts option is active in the process’s advanced rules. |
| CTP custom dimension 2 override type | Override type for the counterparty custom dimension 2: - to allocate - none - override Only shown if the cockpit’s Relationship Type is Entity / Custom Dimension 2, if custom dimension 2 is enabled in configuration, if IC spreading is active and function 0002274 is enabled for the user |
| Transaction currency | Transaction currency. Only shown if the transaction currency is managed on IC amounts in the gross amounts rules and the process’s IC amounts. If not filled in, it will be defined as the entity currency. |
| Transaction currency amount | Amount expressed in the transaction currency. Only shown if the transaction currency is managed on IC amounts in the gross amounts rules and the process’s IC amounts. If not filled in, it will be defined as the amount in the entity currency. |
| Entity currency amount | Amount expressed in the currency of the declaring entity |
| Entity currency | The currency of the declaring entity |
| Cockpit amount | Amount in transaction currency converted into the cockpit currency |
| FX rate diff. | Difference between the amount in the entity currency converted into the cockpit currency and the amount in the transaction currency converted into the cockpit currency |
| Notes | Any explanatory notes on the IC declaration |
| Adjustments | Indicates whether the IC declaration relates to an entity journal. |
The following additional fields are only shown if the Enable additional fields on IC option is not set to “No” in the process rules (see ).
| Field | Description |
|---|---|
| Invoice number | Identifier of the original document. Used by the automatic relationship procedure to relate documents that have the same number to each other. |
| Invoice date | Document date. Used by the automatic relationship procedure to relate documents that have the same date to each other. |
| Accounting date | Date on which the document was booked. |
| Document Type | Type of document (document, invoice or accrual) |
| Sent/Received | Indicates whether the document has been sent or received. |
| Invoice matching number | Number updated by the automatic invoices relationship procedure. This can be edited manually for manual matching. |
Fields in the Reconciliation accounts list section
This section allows you to view and manage the inserted reconciliation accounts between the two entities in the relationship.
The displayed data can be edited under the following conditions:
- Both entities must have declared the insertion of IC data to be complete, unless the Allow the insertion of reconciliation accounts with IC data entry in progress option has been enabled in the process (see ).
-
The entity to which the reconciliation accounts inserted in the cockpit are attributed must be indicated in the Accounts inserted by” field present on the relevant IC matching rule and this field is defined as follows:
-
Entity that has primary accounts (default): only the entity that has made declarations on a “primary account” can justify the difference in the declarations on reconciliation accounts.
- Entity that has dependent accounts: as above, but in this case the entity is the one that made declarations on the “dependent accounts”.
- Both: both entities can insert amounts on the reconciliation accounts. This option ensures the greatest possible flexibility in the matching process.
The displayed fields are the same as those in the IC list section (Fields in the IC list tab), with the following exceptions:
| Field | Description |
|---|---|
| Account | Accounts defined as reconciliation accounts for the relevant IC matching rule |
| Category | By default, the “Reconciliation accounts category” indicated in the IC cockpit definition |
| Adjustments | Not present |