Management view
Purpose of the page¶
The Management view allows the user to work on journal headers and rows on the same page.
It consists of 2 panels:
- a panel showing the list of journal headers matching the filters in the main filter panel
- a panel displaying the rows of the journal selected in the header list panel
If you prefer to use the “old” data entry mode for journals, where headers and rows are managed in separate windows, you can use the “Bulk Management” button located below the list of headers.
Journal headers
The journal headers panel allows advanced search and header management.
To insert a new journal header, use the 'Create' button; to copy, edit or delete a journal, use the appropriate icons in the header menu.
It is possible to filter the content of the header list in three different ways:
- using the 'search' field, where any filter applied acts on the journal number
- using the 'Filter' button, which allows you to filter by the various fields of the journal headers
- using the quick filters, which allow you to filter headers according to specific information
The following quick filters are available:
| Symbol | Description |
|---|---|
| Journals not balanced. | |
| Draft Journals. | |
| Journals with manual rows. | |
| Periodic journals | |
| Journals with attached documents. | |
| Journals with depreciation plan. | |
| Journals with override of standard data processing parameters. | |
| Journals with consolidation scenario filter | |
| Many-to-many-relationship journals (only for consolidation journals) |
Journal rows
The rows panel of a journal allows you to work on the rows of the journal selected in the journal header list panel.
It consists of one section containing information about the selected journal, with menus that allow you to perform tasks related to the journal, and another section containing the grid for managing the rows.
The journal number and the most relevant information about the selected journal are displayed at the top.
If the journal submission feature is enabled for the process, a summary indicator of the submission status is displayed to the left of the journal number. By clicking this indicator, a window opens showing the detailed submission status by step, along with the user and the date of the last submission activity performed on that step.
To the right of the journal number, the user and the date of the last activity are displayed.
Further to the right, menus are available that open the journal details and allow you to perform tasks related to the journal.
The following menus are available:
| Symbol | Description |
|---|---|
| Utility: - Generate balance sheet amount (only for entity journals y and if the journal is not in 'draft' status) - Generate rows from template (only if the journal is not in 'draft' status) - Generate rows from another journal (only if the journal is not in 'draft' status) - Open Journal header in the following periods (only if the scenario/period is not locked and if the journal is not in 'draft' status) - Consolidate Journals (only for consolidation journals, if the scenario/period is not locked and if the journal is not in 'draft' status) - Copy Journal - Edit category - Delete journal | |
| Details: - Documents - Consolidation scenario (only for journals with 'Filter consolidation scenarios' option enabled) - Original and consolidated rows - Control group balancing (only if the diagnostic is enabled for the process) - Depreciation proposal (only if the event scenario has been defined for the process and if the journal is not in 'draft' status) - Periodic management (only for single-submission processes and for journals with 'Periodic journal' option enabled and not in 'draft' status) | |
| Overrides: - Proportional Rows - Converted and Consolidable rows - Carry forward rows on Original Scenario The menu is displayed only for journals that are not in 'draft' status | |
| Submission and posting: - Submit - Post - Submit and post - Submit by workflow - Reject - Unpost - Reject and unpost - Switch journal to draft mode - Show Journal log The menu is displayed only if at least one of the journal posting or journal submission features is enabled for the process. | |
| Diagnostic: - Diagnose - Diagnose and update log (only if the scenario/period is not locked and if diagnostic log management has been enabled for the process) The menu is displayed only if the diagnostic is enabled for the process. |